Stories of Place – Staff guidence

Introduction/Video Guide

This video outlines the basics of logging into Stories of Place, adjusting your user account (including changing your password), and adding basic content.


From the home page, accessing the editing space can be done from clicking the Log In link found on the right-hand sidebar of the page (Figure 1)


From here, you will be taken to a log-in page, where you will need to fill in the username and password you have been sent by the page admin.

This will take you to the Dashboard, from where you can access the areas needed to make adjustments to the page.

WordPress splits web pages into two components, Pages and Posts. Posts are essentially designed to be blog entries, and thus we are only concerned with Pages.

Below is a quick breakdown of the front page of the sub-site’s Dashboard.


Some important features of the Dashboard that Contributors will want to take note of:

  1. + New – Add Page or Post
  2. Pages – then click on “All Pages” to view a list of Pages associated with the Locality Sub-Site
  3. Media – View and add media (images) to the media library (Note: Each Locality Sub-Site has a separate Media page)
  4. Plug-ins – A list of plug-ins that are active and in-active on this page, along with documentation and links to sites linked to the plug-ins (Only Admins will be able to add and remove plug-ins)
  5. Appearance – (For site Admins only) Customise the look of the site, including colour schemes, contents of sidebars and menus
  6. My Sites – A drop-down list of Locality Sub-Sites which the user has access to (Note: Even though they look similar, each Locality sub-page has a separate dashboard, and for all intents and purposes are treated as separate websites)

Note: There are additional entries in the side-bar for installed Plug-Ins, but the majority of users will not need to worry about this when adding or contributing to Pages in Stories of Place.


Editing Pages

Using the My Sites drop-down box detailed above, ensure you are on the correct Sub-Site, as only the pages associated with that Locality will appear in the Pages List.

Once in the Pages List (Feature 2 above), note that sites with a dash next to them are organised as sub-pages of the above page, while sites with two dashes next to them are subordinate to the above sub-page. Pages on particular settlements or areas should appear as sub-pages of the main page for the Locality, which will be marked down as the Front Page of that sub-site.


Clicking on the page title will take you to the page editor, while hovering over the title will give you several more options, most notably the option to view the page itself.

The Page Editor should look like this:

The largest component of the page is the Visual Editor, where the page can be edited similar to a Microsoft Word document. The space roughly approximates how the contents of the page will appear on publication, although generally there will be some variation between how it looks in editing and how it looks when published, so sometimes the document will need to be previewed and then edited further.

The Toolbar

The visual editor’s toolbar (outlined above in Green) is the main tool for manipulating text styling and formatting on the page. Most of the features will be familiar to anyone that has used Word or any other popular word processing application, and hovering over each toggle will give the user a description of its function. However, several important functions are outlined below.


Adding Media to the Page

The button highlighted in Blue brings up the Media Library in a pop-up, allowing the user to either select an image to be added from the Media Library, or to add an image to the library. The process for doing this is outline in the next section.


Publication Tools

Preview Changes: Opens a window previewing the effect of any changes made to the page, without updating the site itself.Save Draft (Not Visible): Saves a work-in-progress page, allowing it to be worked on later. Disappears after the page is published.

Status: Indicates if the page is currently in Draft form, or if it has been published.

Visibility: Make the page Private (only visible by Contributors and Administrators), Password Protected, or Public.

Revisions: Displays the number of times the Page has been revised, as well as linking to the version restoration tool (See Appendix X for details)

Publish (Not Visible)/Update: This button publishes the page, after which it becomes the Update button. To save any changes to the Page, the Update button needs to be used prior to closing or leaving the editor.

The Publishing tools to the right of the editing space (highlighted in Purple) give an indicator of the status of the Page. The key features of this section are detailed below:




Optional / Advanced

Page Attributes

Note: Once initial set-up on the page has been completed, the user should not have to adjust any of the settings in this section. This is for users that need to set up pages.

This section (highlighted above in Orange), gives the user setting up the page some options for how the page will be laid out, and categorised on the website.

Parent: Which page is this page connected to? For example, the parent of a sub-locality page for Tulloch will be the Perth City Locality page, which is also the front page.

Template: Some WordPress site themes will have multiple templates with which to structure pages. In the case of the theme used for Stories of Place, there is only a single template available, “wiki”, and applying the Default Template option will give identical results.

(optional) Order: Determines how pages will be arranged on menus. In SoP, this should be overridden by the custom menus in use, and thus shouldn’t matter.



Text Editor

By default, WordPress takes you to its Visual Editor, described above, which gives the user a rough idea of what the finished page will look like. However, there is also a Text Editor (toggled by the tabs outlined in Red) that gives allows the page to be edited using the underlying HTML, or mark-up code. Contributors should not need to use the Text Editor when creating or amending a Page, but more advanced users may want to use it to check and fine-tune formatting, or to make use of HTML mark-up for particular functions. An example of the Text Editor is below:





Next to these tabs is “Page Builder”, an additional Plug-In that provides extra tools and functionality to creating Pages, but is currently not in use for “Stories of Place”.


Adding and Editing Images

Image Editor


The Media Library, a catalogue of the sub-site’s associated images, can be accessed in two ways.

  • From the Media tab in the dashboard’s sideboard (highlighted above)


  • As a pop-up box generated by the “Add Media” box in the Page Editor (Detailed in the above section)

The functionality of both instances of the library are identical for the purposes of this tutorial.


Adding new images

From the front page of the image library, click the Add New button next to the title; this can also be done from the Media drop-down box in the sidebar, this brings up…



From here, images can be “dropped” directly onto the screen, or added through a traditional file browser by clicking on the “Select Files” button at the centre of the box.


Using the Revision/Recovery Tool

Within the publish section of a page, tap the Browse link next the Revisions counter.


This takes you to a page that should look like this:


The right-hand column should show the most recent revision of the page, while the left-hand column will show the revision immediately prior to this. The “Timeline” function allows the user to move this back from the current revision to any revision down to the very first published version of the page. A run-down of the page:

  • The Previous Revision
  • The Current Revision
  • “Timeline” of Revisions
  • This toggle allows the user to manually compare any two revisions, not just the two next to each other
  • This restores the selected (right-hand) revision

Note: Restoring a previous revision counts as a new revision, so the current save is not destroyed.